It is not an easy task to select the best billing or invoice software for the business. The reason is because of the presence of numerous products in the market, with each being provided with unique set of capabilities, features and costs. Trying to evaluate each and every product available can be a time consuming and tedious task especially by the small entrepreneurs. But with some tips and suggestions from the present users and the industry experts can help the entrepreneur to simplify the overall selection process. This can be done by having some essential factors required in the software to be listed one, something that cannot be neglected or overlooked.
Tips to chose the best small business invoice software
- Cost: It is undoubtedly a factor that tends to have a greater say on the selection process. Prior to any kind of product evaluation, considering its cost is quite essential. There are many products that may come with a small fee or be available for free. Some may need annual or monthly subscriptions that might add up to the expenses with time. It will be useful to consider a budget friendly product.
- Sales tax: This is another aspect to be considered. Bills may be required to be generated including GST, VAT, Sales Tax, etc. It is necessary to find out if the product identified to be purchased can meet the necessary requirements of the local tax authority or not. It will be useful to check if the invoice layout tends to comply with the existing local tax authority requirements. The other factor is the product needs to process relevant tax reports so as to help the entrepreneur to prepare tax returns on time and file it with the tax authority. It should also offer with a detailed or breakdown report.
- Documents: Apart from invoices, there can be required various types of documents like generation of estimates and quotes. Trading companies are likely to require generation of documents such as delivery orders, credit notes, vendor purchase orders and packing list. The documents also are to be customized to suit the needs. Moreover, the simple invoice software should allow the entrepreneur to add his company logo or to have the color and look customized as desired.
- Data: The product should allow easy and effortless entering of the crucial business information. It is necessary to check the vendors, customers, invoices, documents and contacts, as they are all crucial fields that need to be catered for. Trading companies will require an inventory module. Also, the existing data is to be imported successfully from external sources, so as to save precious time that otherwise would be lost when keying the list manually. Moreover, the software should allow exporting of vendors, customers and inventory to open file format as the requirement arises. If some service is provided by the business, then it should have sufficient space for describing the services within the body of the invoice or the quote.
Besides these, it is also necessary to check the other important factors like the reports, search features, multi-user compatibility, etc., so as to identify the best software.